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RubanSoftwares

Custom CRM Software for Indian Businesses

Manage every lead, deal, and customer relationship — with WhatsApp built in.

CRM Solutions

Never Miss a Lead Again

A CRM built for Indian business culture — with WhatsApp integration, follow-up reminders, and reports in the formats your team understands. No complex configuration. Just a CRM that works.

WhatsApp Integration

Send messages, follow-ups, and quotations directly from the CRM via WhatsApp Business API.

Smart Follow-up Reminders

Never forget a follow-up. Automated reminders keep your sales team on track every day.

Mobile App Included

Your sales team can access the CRM from their phone — anywhere, anytime.

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CRM Software India
CRM Features

Everything in One CRM

Lead Management

Capture leads from website, WhatsApp, phone, and social media — in one centralised pipeline.

Sales Pipeline

Visual Kanban board showing every deal's stage — from enquiry to negotiation to closure.

Customer 360° View

Complete history of every customer — calls, messages, orders, payments, and complaints in one screen.

Quotation & Invoice

Generate and send professional quotations and invoices directly from the CRM.

Sales Reports

Team performance, conversion rates, pipeline value, and revenue forecasts at a glance.

Role-Based Access

Control what each team member can see and do — sales rep, manager, and admin roles.

Custom vs Off-the-Shelf

Why a Custom CRM Beats Salesforce or Zoho for Indian SMEs

Off-the-Shelf (Salesforce / Zoho / HubSpot)
  • ✗ ₹1,500–₹4,000 per user per month — costs balloon as you grow
  • ✗ Pay for 100 features you'll never use
  • ✗ Workflows must bend to fit the tool, not your business
  • ✗ Limited WhatsApp / Indian-payment / GSTIN integration
  • ✗ Your data lives on someone else's server, in someone else's country
  • ✗ Cancel and you lose access — no portability
Custom CRM by Ruban Softwares
  • ✓ One-time cost ₹2–8 lakh — break-even in 12–24 months
  • ✓ Only the features you need, designed around your workflow
  • ✓ WhatsApp Business API, Razorpay, GST-ready invoicing built-in
  • ✓ Tally / Marg / Busy integration if you already use them
  • ✓ Hosted in India (or your own server). Your data stays yours
  • ✓ You own the source code — full GitHub access on day one
Who Needs a CRM

Industries We've Built CRMs For

Real Estate
Insurance
Finance / NBFC
Education
Healthcare
B2B Sales
Retail Chains
Service Industry
Our Process

How We Build Your CRM

01
Map Your Sales Process

We sit with your sales team and document exactly how a lead moves from enquiry to closure today.

02
Design the Pipeline

Map stages, fields, and automations onto the CRM — keeping what works, fixing what doesn't.

03
Build in Sprints

Modules go live one at a time (lead capture, then pipeline, then reporting) so your team can adopt gradually.

04
Data Migration

Import your existing leads from Excel, Tally, Zoho, or any other system into the new CRM cleanly.

05
Train Your Team

On-site or video training for every role — sales rep, manager, admin. Video recordings stay with you.

06
Go-Live & Support

12 months of free support to handle questions, bug fixes, and minor tweaks as the team settles in.

Why Ruban Softwares

Why Choose Us for Your CRM

WhatsApp-First

WhatsApp Business API integration is built in — it's how Indian sales actually happens.

One-Time Cost

Pay once, use forever. No per-user-per-month fees that grow with your team.

Hindi & Regional UI

Tamil, Telugu, Hindi UI for sales reps who prefer their own language.

GST + Invoicing

Generate GST-compliant quotations and invoices straight from the CRM.

Tally / Marg Integration

Sync customers, invoices, and payments with your existing accounting software.

Source Code Yours

You own the code. Host it anywhere, modify it forever, no vendor lock-in.

FAQ

Common Questions

A focused CRM with lead capture, pipeline, reports and WhatsApp integration starts at ₹2 lakh. Enterprise-grade CRMs with mobile app, multi-branch, and integrations typically range ₹5–8 lakh. Compare that to ₹1,500/user/month for Salesforce — a 10-person team pays back the custom CRM in 12–18 months.

A focused CRM (core lead + pipeline + reports) launches in 8–10 weeks. Full-featured CRMs with mobile apps, integrations, and multi-team rollout take 3–5 months. We launch in phases so the team can start using it before everything is finished.

Yes — WhatsApp Business API integration is one of the most-asked features. Sales reps can send template messages, quotations, and follow-ups directly from the CRM. We also integrate with Twilio, Gupshup, and Karix providers depending on your volume.

Yes — we handle data migration as part of every project. We've imported from Excel, Tally, Zoho, Salesforce, Bitrix, and homegrown systems. Clean-up of duplicate or malformed data is included.

Yes — an Android + iOS app is included with most CRM packages. Sales reps can log calls, update deals, send WhatsApp messages, and view their pipeline on the go. The app works offline and syncs when back online.

Your choice — we usually deploy to AWS Mumbai, Hostinger India, or DigitalOcean Bangalore so data stays in India. We can also deploy to your own on-premise server. The hosting account is in your name from day one.
Get Started

Ready to Replace Spreadsheets & Salesforce?

Free 30-minute demo. We'll show you what a custom CRM can do for your sales team — no obligation.

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